Inclusive Language in Presentations: What to Avoid

Presentations are powerful tools for communication, capable of informing, inspiring, and engaging audiences. However, the words we use can also unintentionally exclude or alienate individuals. Using inclusive language is essential in today’s increasingly diverse world, ensuring that everyone in your audience feels acknowledged and respected. In this blog post, we’ll explore the importance of inclusive language in presentations, what you should avoid, and how Eventably can help you create content that is thoughtful, respectful, and inclusive.

Why Inclusive Language Matters

Inclusive language is a way of communicating that avoids biased expressions, assumptions, or stereotypes that could marginalize individuals or groups. It’s about using words that welcome diversity and foster belonging. Whether you are addressing colleagues, clients, or a public audience, inclusive language ensures that no one feels overlooked or diminished based on their gender, race, age, ability, or background.

By using inclusive language, you:

• Create a Welcoming Environment: Everyone in your audience should feel that their presence matters. Language that recognizes diverse experiences fosters a sense of belonging.
• Promote Respect and Dignity: Inclusive language reflects respect for all individuals, affirming their identities and experiences.
• Encourage Broader Participation: When people feel included, they are more likely to engage with your message and contribute to discussions.

In contrast, non-inclusive language can be a barrier to communication, unintentionally sending messages of exclusion or ignorance. So what should you avoid when giving presentations?

Gendered Language

What to Avoid

Using gender-specific terms that reinforce stereotypes or make assumptions about roles based on gender. Phrases like “chairman,” “mankind,” or addressing a group as “ladies and gentlemen” can exclude people who do not identify with these terms.

What to Use Instead

Opt for gender-neutral alternatives, such as “chairperson,” “humanity,” or simply “everyone” or “colleagues.” Avoid assuming someone’s gender based on their appearance or role—if possible, ask for preferred pronouns or avoid pronouns altogether if you’re uncertain.

Example:

• Avoid: “The chairman will lead the meeting.”
• Use Instead: “The chairperson will lead the meeting.”

Ableist Language

What to Avoid

Words and phrases that perpetuate stereotypes or diminish the experiences of people with disabilities. Terms like “crazy,” “lame,” “blind to the facts,” or “handicapped” can be hurtful or dismissive.

What to Use Instead

Be mindful of how you describe abilities and experiences. Use people-first language, which emphasizes the person over their condition (e.g., “person with a disability” rather than “disabled person”). Avoid metaphors that use disability as a negative or derogatory term.

Example:

• Avoid: “That idea is so crazy!”
• Use Instead: “That idea is surprising!”

Culturally Insensitive Language

What to Avoid

Terms or references that trivialize or appropriate aspects of another culture, especially when used inaccurately or out of context. Phrases like “spirit animal,” “tribe,” or “powwow” can be disrespectful to indigenous cultures, while casual use of sacred symbols, dress, or language can come across as appropriative.

What to Use Instead

Be mindful of the cultural significance behind certain words or expressions. Avoid using cultural references unless you are sure of their meaning and context, or better yet, find more neutral expressions that avoid cultural appropriation.

Example:

• Avoid: “Let’s have a powwow to discuss this.”
• Use Instead: “Let’s meet to discuss this.”

Jargon and Technical Language

What to Avoid

Overuse of industry jargon or technical terms that only certain groups in your audience understand. Using jargon without explanation can alienate those who are unfamiliar with the terms, creating an “in-group” versus “out-group” dynamic.

What to Use Instead

Simplify your language where possible and offer explanations for any technical terms. If you must use industry-specific language, provide a brief explanation or definition so everyone can follow along.

Example:

• Avoid: “We need to optimize the KPI metrics for the RFP.”
• Use Instead: “We need to improve the key performance indicators for the project proposal.”

Stereotypical or Generalizing Language

What to Avoid

Generalizations based on stereotypes, such as assuming someone’s preferences, abilities, or interests based on their gender, ethnicity, age, or background. Phrases like “you people” or assuming that all women are nurturing or that older people are bad with technology are harmful and divisive.

What to Use Instead

Treat individuals as individuals. Avoid making assumptions or comments based on stereotypes, and speak to your audience in a way that reflects their individuality and diverse perspectives.

Example:

• Avoid: “Millennials don’t know how to focus.”
• Use Instead: “Everyone approaches tasks differently depending on their experiences and preferences.”

Ageist Language

What to Avoid

Terms or comments that imply value judgments based on someone’s age. Describing someone as “over the hill” or making jokes about someone being too old to understand technology perpetuates ageism and can alienate both younger and older individuals.

What to Use Instead

Use language that is respectful of all age groups. Focus on skills, experience, and contributions rather than making assumptions based on age.

Example:

• Avoid: “This is too complicated for the older generation.”
• Use Instead: “Everyone can learn this at their own pace.”

How Eventably Supports Inclusive Communication

At Eventably, we understand the importance of creating presentations and events that are inclusive and accessible for all audiences. Our platform is designed to help you craft presentations that are thoughtful and considerate, with features that allow you to:

• Use Accessibility Tools: Eventably integrates tools to add captions, alternative text, and other features that make your presentations accessible to people with disabilities.
• Offer Audience Feedback: Our platform encourages real-time audience feedback, enabling you to adjust your language and presentation style based on live input.
• Share Inclusivity Resources: Eventably provides guidelines and resources to help you build inclusive content, ensuring that your event speaks to everyone, regardless of their background or abilities.

Building a Culture of Inclusion

Using inclusive language in presentations is not just about avoiding certain words—it’s about creating an environment where everyone feels valued, respected, and able to participate. By being mindful of your language choices and avoiding exclusionary terms, you ensure that your message is heard and appreciated by the widest possible audience. Eventably is here to support you in delivering presentations that reflect the diverse and inclusive world we live in.

Through awareness, reflection, and the right tools, you can make your presentations more inclusive and impactful—because words have the power to bring us all together.